HR Software is a digital solution designed for easy management of human resources, business processes and data. The manual task done by the human resources department of an organization can be automated by using a HR software. It enable the HR department to devote their time and resources for more productive things by saving the time. Human resources software is used by organizations to perform various HR functions, such as storing employee data, managing payroll, time and attendance, recruitment, employee performance management, benefits administration and tracking competency and training records.
Some of the types of HR software that may help your organization include human resources management system (HRMS), human resources information system (HRIS) and human capital management (HCM). A specific HR software tool for an organization can be developed by the internal or external IT professionals of that organization to meet the specific requirement.
Functions of HR Software:
The main function of HR Software is related to administrative work which is a common thing for any organization. Some of the functions that can be performed by HR software include:
- Storing, tracking and organizing existing employee data, which includes personal histories, accomplishments, skills, capabilities and salary. All of these can be done securely.
- Time tracking, updating employee information, goal tracking and performance management
- Creating workflows and tracking approvals
- Managing payroll
- Tracking employee training, Tracking and Managing employee benefits
- Keeping a track of pre-boarding, onboarding, and offboarding information related to employee
- Employee self-service
- Absence and leave management
- Reporting and analytics
- and many more depending on the requirement of the organization
The payroll section of HR software can be integrate with existing financial management systems. All employee related transactions can be seen here. It can automates the pay process by gathering all the data related to employee such as time and attendance, periodic pay cheques and employee tax reports. It calculate various deductions and taxes and take those in to account while processing a salary.
The time and attendance section will have all information related to standardized time and work related efforts.
The benefits administration section is there to administer and track employee participation in benefits programs, such as insurance, profit sharing, compensation, and retirement.
The HR management section manages all the information of an employee from application to retirement. These include the recruitment, placement, compensation, evaluation and development of the employees.
The performance management section is there to assess employee skills, set performance goals, and track improvement.
The training section is there to administer and track employee training and development efforts.
The employee self-service section allows employees to ask HR related data and perform some HR transactions in the system.
The analytics section extract HR related data to be used with other business intelligence platforms.
The staff training section is there to enter, track and manage employee and staff training. All the activities of each employee can be recorded together with the additional data. The performance of each employee is then stored and can be accessed through the Analytics module.
Employee re-assign section provides the functions of confirmation, transfer, pay revision, re-designation, promotion, deputation and pay mode change.
Employee self-service (ESS) section is a section of HR software where employees get access to their personal records and details where they can change their contact details, banking information, and benefits.
Administrative tasks such as leave application, time sheets and tasks review, absence history information, available loan programs query, compensation history information, requesting overtime payment and reimbursement slips submission are also allowed in the system.