Project Management Software:
Project management software is a very useful tool that help you organizing, planning and executing projects by keeping a track of who is working on what
As multiple projects are handled by the manager at the same time, there is chances of missing the deadlines by wasting a lot of time on the little things and doing unnecessary work.
Project management software can be used for project planning, time management, resource allocation, and for change management. Communicating and collaborating with team members, organizing notes, keeping an accurate project schedule and delegating tasks to the right person becomes simpler by using this tool. Project management software is a centralized platform for keeping a track of assigned tasks, communication, and attachments.
Functions of Project Management Software:
The essential functions of a project management software include:
- It makes the project planning easier by taking previous track record that is stored in its database.
- Tracking of project development in terms of completion, time and costs can be done to alert the right person to complete the task on time.
- Scheduling time for each work item can be done so that time management can be done in a proper way.
- Resource allocation can be done to ensure that people are working on the right things at the right time.
- Keeping a track of time and allotted budget is possible.
- Communication and Collaboration is easier with team members as well as stakeholders by keeping a full historic record of all actions.
- Documentation & Files are easily accessible to all team members.
Benefits of Project Management Software:
The benefits of a project management software include project planning, resource management, team collaboration, finance and billing, time tracking and reporting etc.
Improved planning and scheduling:
The most important aspect of project management is project planning and scheduling. Project planning and scheduling should be done in a proper way which is possible by using this software. The previous record of the team relevant to the current project can be accessed easily using project management software. Tasks like allocating resources, setting up deadlines, identifying dependencies and creating project deliverables,prioritizing tasks can be set up easily by the manager with the help of this software. The advanced project management software also provide automation that not only help project managers establish a solid foundation for their projects, but also scope out the milestones, key deliverables, and roles before executing. These tool keep plans up to date and also track progress against your baseline.
Better Communication and Collaboration:
The communication gap between the resources of various department and the stack holder can create unnecessary delays in the projects. As the project management software keeps all the communication in a centralized platform, it makes effective collaboration extremely simple. Project timeline and status updates can be accessed easily by anyone from the team. Project management tools store all the information in a single place as it has cloud based storage where users can make changes and leave feedback. It also keep a change log to ensure project transparency within the team.
Effective Task Delegation:
Most of the time managers find difficulty in assigning a task to a right person which may affect the efficiency of the whole team. This problem can be solved by using a project management software. Team members can check the software after the project task is delegated by the manager and start working on it according to their priorities. These programs also send out automatic reminders to the concern person before the deadlines to ensure timely completion of the task.
Effective Risk Mitigation:
Risk mitigation strategies can be improved by using a project management software. After finding the risk involved in the specific area, manager can take help from all the resources to deploy effective countermeasures. This help managers to allocate their available resources in an effective manner which in turn improves the overall efficiency of the team.